February 21, 2001
Present: Jim Farmer, Kathy Zipp, Anne Harmon, Brice Austin, Jan Tankersley, (via conference call), Alice McKinney (conference call), Chris Martinez (conference call), Ev Jamerino, Lorie Ann Butler, Marty Reid (for Franca Rosen), Nancy Sensel, Geoff Douglas, Carole Hirschfield, Clark Driese (who will now represent UCHS on the committee) and George Machovec. Robert Anderson was a guest participant.
1. Preliminaries: Individuals introduced themselves. Welcome to Clark who will represent UCHS on our committee.
2. George gave an update. DPL changed authority structures--only issue that may affect us is that items may show available when checked out. Voyager: waiting for III letter of confidentiality to be signed by Endeavor. Either the Catalog committee or our committee will "host" a Netlibrary meeting on either March 21 or 22 depending on arrangements. UPDATE: this meeting was postponed due to several factors. More information later.
3. Round Robin: The first part of this session was devoted to DPL questions/issues. Marty Reid and Franca Rosen supplied pre-meeting questions that were addressed through this discussion. Robert Anderson joined us and we tackled some of the recent helpdesk/cancellation issues with respect to his programming. When DPL cancels a request, does it goes back into the pool? This supposition could be faulty. George recommends a test and if it fails, then we may be looking at an enhancement. Some of the duplicate issues results from staff not checking out the item before routing it--thus the automatic cancellation yet the book still arrives. Lori recommends posting DPL anomalies to the listserv. Lori also wants the recipient to be able to use any book that does arrive. Go ahead and check it out manually if necessary. Just a reminder: DPL does not accept holds on items.
4. More Round Robin: Kathy queried the group about video loans. DPL not loaning yet, but if one gets out accidentally, go ahead and lend. George reported on listserv issues. See him directly if you are having problems sending messages. Reminder to everyone to keep the information on the Prospector staff page up to date.
5. Best Practices: Group approved current listing. No new items this month.
6. Financials: Group decided to include RETURNED TOO LONGS in the reconciliation process; however, regular RTL process should continue throughout the year (e.g. asking others to search their stacks, etc.).
7. PASCAL: There will be a test run of 400 monographs at the end of February or beginning of March. This will see how the movers, crew, etc. perform. Our decision to add new loan rules will wait until CU assesses their situation and can make a recommendation.
8. Group discussed meeting schedules. We will remain on the third Wednesday. So meetings to follow are: March 21, April 18 and May 16. The May 16th meeting may be held north at CSU. All other meetings are at the Alliance Office in Denver.
9. Enhancements: These will be due March 30 for posting on the INN Reach Listserv. George will ask for input by March 15. Group will discuss on March 21.
10. Other: George will follow-up with Cataloging group on the dually-barcoded items.
Next meeting is March 21.
Meeting adjourned.
Minutes submitted by Jim Farmer (jfarmer@manta.colostate.edu)
March 19, 2001