Present: Jim Farmer, Brice Austin, Franca Rosen, Geoff Douglas, Clark Driese, Kathy Zipp, Chris Martinez, George Machovec, Anne Harmon, Nancy Sensel, Ev Jamerino, Lori Ann Butler.
1. Group reviewed April 18 minutes.
2. George gave us an update. At Members Council, the group would like to see a Prospector Directors Meeting. This may happen before the end of the year. The idea being that, by then, Mines and Wyoming may be online. At that same meeting there was discussion of linkage between Prospector and Webzap. There also seems to be a demand for showing order records in public mode, even though they are not requestable. Members Council also talked about whether to add new members (e.g. other academic libraries in Colorado on the Innovative Interfaces system). Finally, the confidentiality agreement between Endeavor and Innovative /INN-Reach has been signed and work can begin this summer on programming. Likely, no testing would be performed until fall 2001. Endeavor will actually write the code for the linkages to INN-Reach because they will sell it as a module. The Alliance will assist if questions arise.
3.
Round robin/Best practices. Broomfield routing issue is taken care of; however, recommendation
was made that adding the word Regis on paging slips would help Broomfield books
get to the correct destination. MBLOCKS
don’t prevent requests—known issue, no discussion. Karen at CU is getting answers re: return receipts and claims
returned---no discussion. New
problem: Chris noted that there are
huge renewal values in the renewal field in item records. Sometimes there are negative values. This is reported to III. The group talked a little bit about claims
returned and how we might need to refine this a bit in our reconciliation
process.
4.
Central can
migrate to Release 2001 now. This will
be scheduled in July 2001. Expect a few
hours downtime.
5. Group discussed2001 enhancements from the April 2001 III document.
a. Recalls. Group may test recalls to see how this functionality works; otherwise we will use our best practice of recalls when an item is needed for Reserve.
b. Visiting patron enhancements—unlikely to use. This functionality is not built into DPL or Regis sites.
c. Clear the holdshelf—Ev at Auraria reports this works but items also appear on your RTL report the same day. Reported as a bug.
d. System can check for holds before renewing—this is extremely slow on systems currently using it. Patrons may self-renew and give up thinking that the book is renewed when it is not. Revisit when all are on Release 2001. This is optional according to INN-Reach enhancements documentation.
e. Hold placement enhanced—system will now look for item with fewest numbers of existing holds and place hold on that item.
6. New problem reported: Given: there is a Prospector hold and a local hold on a checked-out item. When the book is checked in, the screen display says on hold for INN-Reach, but when you go to put it on the hold shelf, you find that it is actually filing under the local patron’s name. It is unclear whether both patrons are receiving pickup notices. System will not let you override.
7. IUG voting went well according to Anne. These will be for the Release 2002 Product. Voting went the way we wanted. Some priorities were switched and Release 2001 already covers some.
8.
Jim will start
an Enhancements Wish List similar to the Best Practices list that we can add to
throughout the year.
9. New Loan rules:. 1) for videos. This will be easy to implement. George, Jim and Brice will meet July 11 to discuss specifics. PASCAL. Group discussed the proposed $400.00/item lost journal charge. Members council approved with one objection. Options for libraries who do not want to charge patrons the $400.00: 1) not permit loans [may require extensive parameter changes to accommodate]; 2) Permit use but—same day, in-library use only; 3) Charge regular $100.00 but then library would reimburse full $400 if billed.
10. Actions: create 7-day video loan rules and 7-day journal rule at central. It was noted that Prospector has to be used for requesting these journals because there will be a de-duping process as journals are loaded into PASCAL.
11. Again, Jim, George and Brice will meet July 11 to finalize parameters. At the July 18 meeting we will set the date to go live with the new loan rules.
12. Jim will revise the set of instructions for adding loan rules and ITYPES to local systems so everyone will have for the actual implementation date. It was not included in this agenda packet.
13.
When July 18
draws near, email George your 200 day-item-long overdue lists for
compilation. Group recommended checking
your own 200 lists against your own shelves before sending to George.
14. The DPL, JCPL and CU testing was tabled until next time due to time constraints.
15. The multiple barcode issue was also tabled
16. Next meeting is July 18 at the Alliance Office at 10:00 a.m. Even if you emailed George your 200-long-overdue list, please bring:
a. 200-long-overdue list
b. RTL list
c. Claims return list
d. Other reconciliation process lists (damaged items, etc.)
Meeting adjourned.
Prepared by Jim Farmer