Minutes

Prospector Document Delivery Committee

January 17, 2001

 

Present:  Jim Farmer, Kathy Zipp, Brice Austin,  Jan Tankersley, (via conference call), Alice McKinney (also by conference call), Ev Jamerino, Lorie Ann Butler, Franca Rosen, Nancy Sensel, Geoff Douglas and George Machovec

 

1.        Preliminaries:  Jim and George welcomed new appointees to the new year.  Group did introductions.  Geoff Douglas joins us from U. of Wyoming.  Placed conference call to Jan and Alice.

 

2.        George gave an update.  George met with several folks from III at ALA.  As of January 10, we are all live with Denver Public.  This will be rolled out as a press release very soon.  Regis goes live today.  Ann will adjust all the table mappings.  DPL is a net lender--90 requests already in queue today!  Endeavor news:  After the confidentiality agreement between III and Endeavor is signed, new specifications will be shared.  We don't expect to go live with U. Wyoming or Mines before summer, but perhaps by fall.

 

3.        Jim and George reviewed the site visit to Regis on December 19 to prepare them for going live. 

 

4.        Best Practices/Round Robin:  Stolen books will be local practice/consult with home library.  Jim will add to the BP list.  New:  Sites should default to the ILL rule of no more than 3 items per rubberbanded stack (i.e. 4-6 inches thick).  Jim will also add to BP.  Assignment:  send some copies of reports to Lori Ann so she can get an idea of what III sites are seeing.  DPL and Regis should have a report writer soon.  A future meeting will have "Reports Procedure Sharing" as a topic.  Brice gave a report on a recent problem where a DPL request is cancelled and moved on to a different branch but meanwhile the cancellation also goes to an other III library.  The DPL request shows completely cancelled on the borrower's account.  Then, two books show up--one from DPL and one from the III site.  Only the III site copy can be checked out because the DPL link is lost.  Problem is being investigated.  Everyone reports that renewal of Prospector items on MilCirc is still problematic.

 

5.        Enhancements:  no word yet on the process from the INN-Reach group.  George added an item for when we start this process:  Ask III to move toward standards like INZIP for patron records. 

 

6.        Financials/Institutional overdue reports.  Group shared their 200 day Institutional Overdue report numbers.  Lists are reasonably small.  We will do a real trial of reconciliation in July.  The 200 Institutional OD reports will be given to George for collation and distribution.  Still to discuss: Orbis procedures.  Jim will annotate the Orbis document for quick discussion next time.

 

7.        PASCAL, the large, book storage facility opened yesterday.  Brice will be loading some test records.  Question came up regarding circulation of serials from that facility.  In order for patrons of participating PASCAL libraries to obtain serials via Prospector, the requestability will extend to all Prospector libraries.  So, Brice recommends a 7 day loan or a same-day, in-library use only rule.  Jim will devise a same day loan rule in case we move that direction. 

 

8.        Group reviewed Jim's draft 7 day loan rule plan.  Everyone review the logic to be sure all is okay.  This will not be implemented yet, so don't add these to your tables yet.

 

9.        Chair 2001 selection.  Jim turned the meeting over to George to conduct the selection process.  Jim left the room while the vote was tallied.  Jim was selected again to be chairperson.

 

10.     Next meeting is February 21.  The 3rd Wednesday meeting time might have to be reconsidered.  For now, pencil in March 21 and April 18 as well.

 

Meeting adjourned.