Prospector Document Delivery Committee

Established: January 2000

Type of Committee: Standing Committee

Charge: The Prospector Document Delivery Committee will be responsible for issues related to Prospector-based document delivery including: the courier, circulation load balancing, monitoring member library compliance with Prospector policies, maintaining and recommending modifications in system circulation parameters, testing and recommending new software and products, assisting each other in addressing issues such as work flow and problem-solving, end-of-the-year fiscal reconciliation for lost books, recommending software enhancements, ongoing interfaces with other systems and recommending best practices for libraries. Recommendations will be forwarded to the Prospector Advisory Committee who will approve issues or forward them, if necessary, to the Prospector Users Group (annual meeting of the Prospector library directors).

Frequency of Meetings: Bi-monthly or as needed.

Membership: Six to eight members from Prospector libraries. At least one member should be from a public library. Two-year term of office and terms should be staggered so no more than half of the committee changes each year. The Committee will choose the Chair of the Committee. The communication of Committee minutes will be posted on a Prospector listserv.

Crossover: This Committee replaces the Prospector Circulation/Document Delivery Task Force who was responsible for the development of initial Prospector policies and procedures and will remain in place through December 1999. During the first year, half of the new Committee will be members the original Task Force and the initial chair will be a participant from that group. This will provide a continuity of expertise and experience. The original Task Force participants who have transferred to the new standing committee will serve one-year terms.

Created on 08/16/99