November 21, 2002
The Committee met from 12:30 to 3:20. Present: Veronika Albl, Pam Blome, Gwen Gregory, Florence Jones, Lois Jones, Janet Lee, George Machovec, Helen Reed, Carol White, Cindy Wilson. Bill Garrison, who has taken a new job in New York State, will be sorely missed. He was a major contributor to Prospector, both during the initial development phase and on an ongoing basis.
Minutes of the last meeting were approved
Endeavor testing
Using Endeavor’s latest code, the Alliance has now tested different types of bib records, but no item, order, or check-in records. The OCLC match is now working. Problems still exist with Marcive shipping list records. Endeavor’s “happening locations” (which will be mapped to III suppression codes) have problems and are under revision by Endeavor. We need to be sure that Endeavor does not strip any initial alpha characters, except for those in OCLC numbers, from the 001/035. (Endeavor transfers the 001 to an 035.) Wyoming will have just under 170,000 records that lack the 001/035. These will necessarily enter Prospector as unique, although most are in fact duplicative.
*N.b.: Wyoming and Mines will be loaded as soon as Endeavor has finished its programming. No other Prospector load, most immediately that of Fort Collins Public, is holding up these loads. The delay is solely due to the speed at which Endeavor is working.
Alliance staff continues making major changes and adding new title lists. Although OCLC is still thinking (very slowly) about purchasing GoldRush, the Alliance is now making plans to market GoldRush through BCR and comparable organizations.
New Prospector members
Mesa State was admitted to Prospector by the directors on Nov. 15. They expect to have the money to activate their membership in the summer of 03. Mesa will extract its data from the Marmot III system. No one else in Marmot has the money to join Prospector. Iliff may also be interested in membership.
The contract for 2002 publications has been signed. The first file, 2500 OCLC records, is available from OCLC and is also resident on an Alliance PC. File updates will be issued quarterly. The minimum/maximum cost zone is $120,000/$217,000 per year. Six Alliance members are participating in the purchase. CSU, which does not use the proxy rewrite, will load first and become the master record in Prospector. Therefore the Prospector will carry the real NetL url, which can then be accessed by all participating libraries. Other libraries, who may load the proxy rewrite locally will not, then, transmit the rewrite to Prospector’s master record. After testing, loading will begin in Dec.
Fort Collins PL load
Committee members met with FCPL on Nov. 6. Since then they have modified their loader. A test load of their records looks good; the loader is correctly stripping “ocl” and “ocm” in the 001, but no other leading alpha characters. The committee decided that FCPL should be at the same level as DPL and JeffCo in the precedence table. Committee members are asked to look at FC records and indexing and to email George with any problems observed.
Record loading checklist for Prospector participants
The draft, which was distributed to committee members in Oct., was reviewed and some suggestions were offered.
2003 Inn-Reach enhancement requests
A revision of last year’s proposal to alter 856 indicators to indicate restricted sites has been proposed. The new suggestion is to activate a 956 tag for local, restricted urls. The committee opposes this enhancement because it is non-standard, it would be a maintenance nightmare, and it won’t work for non-III libraries. We will address the other proposed enhancements in Jan.
Inn-Reach AVS
George will order this soon. Installation may be at the end of January. Indexing, display, etc. decisions to be made at the Jan. meeting.
Dup records in Prospector
III has found a bad match algorithm and say they need to resend some of the records entered since release 2002. Lois will follow up with Tim Auger on this vague warning. We have never received the requested list of dup 001s.
New members and
election of 2003 officers
In Dec. George will contact each library director for committee nominations for 2003. New officers will be elected at the January meeting.
Next meeting: January 16, 2003.