Prospector Catalog/Reference
Committee
November 20, 2003
Present: Veronika Albl, Barbara Allen, Sandy Arnesen, Wendy Baia, Joan Beam, Pam Blome, Mary Beth Chambers, Gwen Gregory, Florence Jones, Lois Jones, George Machovec, Carol White, Cynthia Wilson.
Minutes of the October 9, 2003 meeting were approved.
DPL was switching networking to the city and in the process the connection to Prospector was lost. This is impacting the requesting and delivery of items from Regis and DPL. George has temporarily re-mapped DPL and Regis items to “local use only” until the problem is solved and to prevent the queues from getting any larger. At this time, there are 4-5 days worth of requests in limbo. DPL can’t pull up the pull list and Regis can’t check out materials to go into the courier.
Still in the testing process. Circulation testing with CSU will begin on Dec. 2. Testing will determine if all the known problems have been fixed.
Regis will move to Innovative Dec. 16. Serials and Acquisitions will wait until April because of their fiscal year policies. Double items will appear during the first two weeks of December (CARL Regis and III Regis.)
Innovative needs more forms from ALD before their records can be loaded into Prospector. Members of the Document Delivery Committee are making sure that each local system has the appropriate site codes loaded for the addition of ALD. The precedence table has public libraries at the top of the lending table (except for DPL), so ALD will join JCPL and Ft. Collins for having requests land on their items before items at academic institutions. George distributed a timeline, which is already out of date.
The new server for Prospector is ordered. It may be the end of the year or the beginning of next year before it is received and installed.
Directors will discuss the lost book reconciliation processes, finances, and new members. George compiled and distributed a couple of statistical reports. The first was the database statistics for Prospector, the second was a summary of the loss rate and reconciliation process.
George will be contacting the Directors to secure committee re-appointments. New members will attend the January meeting, at which time we will set the meeting schedule for the coming year and elect a new chair and recorder.
The idea of providing access to this collection is still in process. George will need to contact CRL to see if they are willing to review their membership and access model to allow access for all of the Prospector members without having to pay full membership fees for each library. This topic will be included in the Directors’ meeting.
This topic is tabled until other projects are complete – perhaps until sometime first quarter next year.
Wording of messages
Lois received significant feedback from a number of people that they miss the original message of “[#] Prospector libraries own this item.” As a result of this feedback, it was agreed to change the message back to its original form.
856 display
Over time, a number of issues have been resolved in the 856 display. To guarantee proper display at the institutional level, libraries will need to resend bibliographic records containing 856 fields. Send George a note to let him know if you plan to resend your records.
The purchase order has been sent. Lois distributed the indexing modifications for one last review before submitting them to Innovative. A few questions were raised and corrections were made.
Use of bcode3 of “g”
This topic will be carried forward to a future agenda. The practice of using “g” to denote system resource for NetLibrary materials dated from the early days before many non-Alliance members participated in Prospector. At this time, there is a need to review the use of “g” with Netlibrary materials in light of the new participants in Prospector.
More discussion on the Soul among lions record overlay problem. In addition, a problem with Thinking in Java was discussed. Solutions were proposed for both titles.
Lois distributed instructions for telnetting into the staff version of Prospector. In addition, she passed out a sample record with institutional codes and explained how to tell who owns the master record and how to interpret information about other owning institutions.
NetLibrary contract
A spreadsheet will be passed out at the next Member Council meeting. The NetLibrary contract ended in October, and is now on a month-to-month basis. Five of six participating libraries will renew their participation in the Alliance NetLibrary model. The Directors will decide if the minimum/maximum levels stay the same. Based on that decision, the decision as to whether to keep records for unpurchased NL titles for another year will be made. If the Directors decide to lower the financial exposure and lower the contract min/max levels, then a process for removing records for unpurchased titles will have to be developed.
There is a new record set available. CSU will load the record set, then the other participating libraries can load as well. DU Law will not load the new record set, but will retain access to the older record sets. Some discussion as to the frequency of record loads resulted in no change from the current, quarterly model.
Next meeting: January 15, 2004. 12:30-3:30 pm. Alliance Offices, 1st floor conference room.