PROSPECTOR CATALOGING REFERENCE COMMITTEE MEETING

NOVEMBER 18, 2004

 

  1. MINUTES: The minutes were approved as they stand.

 

  1. ANNOUNCEMENTS:
    1. III STATISTICS: The October 2004 stats from III, run Oct. 2-3, included only a partial load of CRL records. The January stats will include all the CRL records, putting system totals at 6 million MARC records and above 18 million items.
    2. COLORADO SCHOOL OF MINES: CSM is now fully up and running, launched at a party attended by the President and Provost of Mines and a Vice-President from Endeavor. One known problem with paging slips is being resolved. George has been contacted by representatives from MOBIUS, ORBIS, and OhioLink seeking advice on loading Endeavor libraries into their systems.
    3. UNIVERSITY OF WYOMING: The target date for Wyoming joining Prospector is June 2005; they will need to be on Endeavor’s Unicode release first.  Carol White’s replacement to this Committee has not yet been appointed.
    4. PROSPECTOR DIRECTORS MEETING: The meeting will be held at Auraria on Nov. 19. On the agenda: “finances.” George and Alan have contacted all the non-Alliance member libraries to discuss an increase in system maintenance fees.  The proposal is to go to a flat fee, varying year by year. The cost next year will just under $9500.00 for each Prospector library.
    5. PROSPECTIVE NEW MEMBERS: Preliminary discussions have been held with several groups. Because of the variation in size, the most likely candidates from the Marmot cluster would be Grand Junction, Durango, Adams State, Western State, and Colorado Mountain College.  The University of New Mexico is interested – FY06 at the earliest. Other possibilities: Pikes Peak Library District (Sirsi), Douglas County Public Library (Horizon), CSU-Pueblo (classic Dynix), Iliff (upgrading to Horizon). George will be meeting with Sirsi representatives during ALA-Midwinter to go over issues. He estimates a 2-year window to bring up sites from other non-III systems.
    6. MILLENNIUM SILVER: George will be loading Silver on December 14 (probably). It should take about ½ day.     

 

  1. ELECTRONIC RESOURCES BEST PRACTICES: Wendy Baia presented a separate draft to the Committee.  After discussion, Cynthia assigned Florence, Wendy and Dawn to work together on a “Conser neutral” draft to bring back to the Committee in January.

 

  1. CRL RECORDS, TURN DOWN MESSAGE, ETC.: The Document Delivery Committee had problems with our proposed “turn down” message since there may be other reasons for turn downs besides CRL records.  George is asking III for every message supplied by the system and where they are applied.  Perhaps the Committee’s concern can be solved by a different message. It may be a good time to review all out-of-the-box messages to check for accuracy and clarity, and look at the possibility of customizing at the system level. Borrowing of CRL materials should be activated sometime in December.

 

  1. TUTORIAL OF STAFF TELNET SITE: George demonstrated the staff telnet version of Prospector for the Committee, highlighting unique areas. The location field in the bib record shows which library owns the master record. To access,

telnet: prospector.coalliance.org

username: prospect

password: taskforce

initials: tf

password: taskforce

 

  1. RECORD OVERLAY PROBLEM: Resolved by Lois and Cindy.

 

  1. LOCATION AND SCHEDULE OF FUTURE MEETINGS: No meeting in December. George will be mailing letters to all Library Directors shortly, asking them to appoint a committee member for next year.  For the time being, the Committee will continue to meet at Jefferson County on the third Thursday of the month. January 20, 2005 will be our next meeting.

 

  1. NETLIBRARY:  David Wagner is no longer with NetLibrary, and George is trying to find out who is our new contact. Jim Williams chaired the meeting of NetLibrary participants early in November.  For the next contract period, the group decided to maintain the patron model but cut expenses by:

a.    Getting NetLibrary to supply MARC records more expediently (June 2004 is the last group loaded);

b.   Closing out and removing all 2003 loads and identifying and re-loading only those titles actually purchased;

c.    Lowering the cap on item costs from $500 + 55% access fee to $250 total (i.e., $175 cost of book + the 55% fee);

d.   Ordering more expensive items as firm orders;

e.    Reviewing the publisher list and cutting down numbers, especially those publishers that allow free web access to their publications;

f.      Using 2004 and forward copyright dates.