The Prospector Cataloging/Reference Committee met at the Alliance on Thursday November 15, 2001 from 1 p.m. to 3:30 p.m. Present were: Lois Jones, Helen Reed, Florence Jones, Judith Heck, Cynthia Wilson, Sandy Arnesen, Joan Beam, Carol White, George Machovec, and Bill Garrison.
1.
Announcements/Minutes
Prospector statistics appear in the latest Data Link
Florence Jones announced a problem when requesting items from DPL. If the item requested is not available the INN-Reach system will only allow a re-request from another institution. This presents a problem when DPL has multiple copies of a title and no other library owns the title. George said this is a known bug in the III/CARL interface.
The academic libraries in Marmot have expressed interest in Prospector. Funds from new sites might provide revenue necessary to add Advanced Keyword Searching (AVS) product from Innovative Interfaces to Prospector. All new members who were not a part of the original project must pay a one time initial fee for the imbedded value of Prospector, plus any actual costs involved.
2. Prospector Reconciliation One hundred twenty eight books were lost over the last eighteen months that were lent on Prospector. About 60,000 books circulated through Prospector during that period. The library directors will decide how to handle billing for the lost materials. It was suggested that the replacement money could be used to fund AVS for Prospector.
3. Endeavor
Update
George Machovec reported that Endeavor is behind schedule. No new date is set for completion of the programming necessary to allow Endeavor libraries to participate in Prospector. George will talk with the Endeavor folks at the ALA Midwinter Meeting in January.
4. netLibrary
Update
A press release from OCLC dated November 15, 2001 was distributed. It announced that OCLC had made an offer to purchase the assets of netLibrary.
Bill Garrison reported that CU has loaded the netLibrary MARC records into their III system. Many of the records need to be cleaned up before they are re-distributed to other libraries. He has encountered some interesting problems, such as separate records for each volume in a multi-volume set. He is merging those records and cleaning up the duplicate 050 fields, bad subject fields, etc. Bill will write an article for DataLink on how our netLibrary record set breaks out by call number.
5. Release 2001
6. Gold Rush Link
from Prospector
George distributed a mock-up of a Prospector screen that illustrates how we might add a Gold Rush link to Prospector. The mock-up page at can be viewed at: http://prospector.coalliance.org/search/z
Gold Rush is IP sensitive, however, so if a patron does a search from Prospector they will only get holdings for the site from which they are searching. This could be misleading to patrons who would assume that since they are searching from Prospector, they would get holdings for all sites. Other site’s holdings can be viewed by clicking the change location button in Gold Rush. We may not want to add the button on Prospector but instead encourage local sites to add it to their Journal Title Index screens.
7. Electronic resources best practice
The committee wants to consider the idea of separate records for electronic resources as the “best practice.” This topic will be on the December agenda for further discussion.
8. Other
George will write up something for DataLink on how Prospector performs record matching.
George will let the library directors know that it is time to recommend members for the Cataloging/Reference Taskforce.