The Prospector Catalog/Reference Committee met at the Alliance on Thursday, November 9, 2000.
Present: George Machovec, Lois Jones, Helen Reed, Sandy Arnesen, Judith Heck, Joan Beam, Bill Garrison and Cynthia Colter. Carol White participated via conference call.
1. Regis Load
The loading of the Regis database of 200,000 records should take about 4 days and will begin at the end of November. When the load begins the Catalog Reference Committee will be notified so we can test the functionality of the record overlay. Training on the public interface and database creation will take place on December 11. George Machovec will conduct the training. Judith Heck, Carol White and Helen Reed also plan to attend the session. If others wish to attend they should notify George Machovec. Circulation training is scheduled for December 19 and will be conducted by Jim Farmer. Regis needs to be alerted to the use of the 222 field in the journal title index. Regis will probably “go live” shortly after the circulation training, depending upon holiday schedules.
2. Denver Public Library Rollout
Loaning is active between DPL and Colorado State University after some initial bugs were straightened out. All Prospector libraries need to be on Update D before they can be turned on for borrowing with DPL. CU Boulder, DU, Health Science and Colorado College are already on Update D. They will be turned on one by one. George will coordinate between the III INN-Reach staff and the other Alliance libraries to migrate to Update D and then come up live with DPL. Jefferson County will be turned on last since it is in two INN-Reach catalogs and requires special handling.
3. Endeavor/III Interface
Carol White asked if there has been any progress on the INNReach-Endeavor interface specifications. George has asked III for updated specifications from III but no firm timeline for implementation has been established.
4. netLibrary
In October the Alliance purchased $10,000 worth of netLibrary records. On the basis of netLibrary records being loaded into the CU Boulder and Prospector databases, use of netLibrary has increased dramatically—67% at CU Boulder.
NetLibrary has mad a proposal to the Alliance for supply of bibliographic records for netLibrary titles with a couple of different purchase options. If we decide to get records from netLibrary, it is possible for netLibrary to load the records directly into Prospector. Betsy Graham from Innovative contacted George about whether we would like this functionality. This proposal brings together the cost of acquisition of titles vs purchase of cataloging records.
If records were loaded directly into Prospector then member libraries could use the create list function to identify subsets tailored to their own library collection. Related issues that will need to be clarified before we finalize the agreement include: authority control(or the lack thereof) and update, change and deletion of records. If we load directly into Prospector from netLibrary we would get the full record set.
The Prospector Board of Directors will vote on the draft proposal at their meeting on Friday, November 17. We need to come to an agreement on a timely basis. The Alliance “pot” for purchasing netLibrary books is almost depleted.
5.
netLibrary icons
It is possible to have a small netLibrary red icon
display in the III WebPAc by turning on a wwwoption available after moving to
Update D? Do we want this in
Prospector? Prospector is still on
update B and would have to upgrade, which it will soon. Since patrons cannot “limit by material
type” in INN-Reach, the icon is the only indication that the “computer file” is
a book from netLibrary. We will want to
test this functionality. The icon only displays in the extended display of the
browse display, but the default can be set to the extended display.
6. New Catalog Reference Committee members
It is time to renew the membership of the Catalog Reference Committee. Current members can either be renewed or step down. This is the opportunity for member libraries to change the person they send, decide not to send anyone, or in the case of libraries with no representation, to add a member to the committee. George Machovec will contact Alliance Directors regarding Committee appointments.
7.
URLs in Item Records
856 fields with URLs can now be added to item records instead of the bibliographic record only. Sandy Arnesen of the CU Health Sciences Library is putting all their links into item records so their patrons will have hotlinks in Prospector, however, they are not displaying yet. This may need to be turned on at the central site. (NOTE: The item level URLs can be added but do not display in PAC at this time.) The Innovative link checker does check in the bibliographic record and the item record for the links. It will also check URLs in check in records if they are put there. The URL in a checkin record does not display although this functionality has been submitted as an enhancement request. It is not known whether when the checkin URL displays if the summary holdings would continue to display. Libraries whose records are not master records in Prospector may want to consider putting the URLs in the item record.
Bill Garrison suggested that we should look to create some “Best Practices” for member libraries when creating 856 fields so all libraries follow the same procedures. When the 856 fields begin to display from item and other records, we may need to re-think the precedence tables to make sure the master record comes from a member library which does regular URL checking and clean-up.
Joan Beam indicated that libraries that do not use the III URL checker need to make certain they check the URLs in the item or checkin records. Joan showed a record where in the local PAC the URL is quite far down in the record display. Since government publication records are shared by all libraries the URL should remain in the bibliographic record so each library does not need to enter it separately.
The next Prospector Meeting will be December 7th at the Alliance, 1:00 PM