The Committee met from 12:30 to 3:10. Present: Veronika Albl, Pam Blome, Bill Garrison, Gwen Gregory, Florence Jones, Lois Jones, Janet Lee, George Machovec, Helen Reed, Carol White, Cindy Wilson.
Minutes of the last meeting were approved
George will meet 8/20 with the NetLibrary president to verify the availability of the 9/11 collection to all participants in the Alliance purchase and to discuss the Alliance user-purchase-model contract.
The directors are anxious to get moving on purchasing profiled NetLibrary books and have decided to acquire only 2002 imprints and forward, not 2001. The initial new package will be in the range of a total exposure of $100,000, to which there will be added monthly (frequency suggested by our Committee) updates. The minimum/maximum cost zone remains $110,000/$217,000. UNC has dropped out of the group and DU Law is back in.
The contract will address the matter of removal of bib records for titles not purchased. Once each contract year George wants a spreadsheet of unselected titles entered prior to a certain date, which collection development can use to make further purchase decisions. Details of the spreadsheet parameters remain to be determined. Then NetLibrary will send a set of bib records to be deleted. Details on their coding also remain to be decided, but the time between creating the set of records and running that set in individual catalogues must be absolutely minimal.
The Alliance will pick up each month’s record set and retain it indefinitely on its server. Libraries will pick up from the Alliance server.
Nothing seems to be happening with Endeavor; they have apparently halted work on the project; no satisfactory response to George’s calls; very discouraging. BUT, a library in Washington State has a contract with Endeavor to develop the code to interact with INN-Reach by Jan.1, 2003, and penalties are attached, so we may have Wyoming and Mines up in the spring. No new records have been entered in the last month.
The staff side is up. The open URL resolver is under development, most likely with Auraria doing beta testing. The staff side, in which maintenance must be done to make the resolver work, is up.
The directors are newly enthusiastic about adding libraries to Prospector. The Alliance will actively market Prospector in Colorado, New Mexico, and Ariz. The business plan requires a $30,000 payment to join and an annual payment by non-Alliance libraries of their share of the annual Prospector maintenance, software, hardware, etc. costs (the total of these costs is divided equally among member libraries) plus 12% of their annual share (which should cover the overhead costs that members cover in their membership fees.
Fort Collins Public will be the first new Prospector library. George will make a general presentation there on 8/21. They will go live with about 350,000 records no later than Jan. 2003. They have established local III codes to be compatible with Prospector.
$14,500 for AVS was approved.
The directors will discuss use of CSU’s RAPID for Prospector article delivery in Oct.
George will contact Sandy Westall to see if she can provide a list of these.
Seem to be working. Resending a record with an 856 does not seem to trigger the multiple display; suppressing and unsuppressing does. DU and UCB will retest.
George will post Lois’s electronic resources document at www.coalliance.org/prospector The checklist for Prospector participants will also go up, after revision to be done at the Oct. meeting. Eventually we will also need a front end page on the website with membership requirements and costs, technical information for Endeavor and CARL, etc.
The announcement will go out on the Prospector list, Data Link, Alliance-L. Ms Kuhagen will present on AACR2 revised chapter 12 from 9:30-12 on Sept.19 at DPL, level B2. RSVP by Sept. 13. Particular questions to Bill Garrison, garrisow@spot.colorado.edu