Prospector Catalog/Reference
Committee
July 17, 2003
Present: Veronika Albl, Sandy Arnesen, Wendy Baia, Joan Beam, Pam Blome, Mary Beth Chambers, Gwen Gregory, Florence Jones, Lois Jones, George Machovec, Jennifer Patterson, Cynthia Wilson.
Minutes of the May 15, 2003 meeting were approved.
Melissa Stockton and Denise Thorn have both left the Alliance. Melissa is the new Head of Systems at Regis and will be handling their migration from CARL to Innovative.
Rapid article delivery
Grant requests to fund this joint project between CSU and The Alliance have been unsuccessful. Interest in the project is high, but external funding is required. The Alliance will continue to seek out funding opportunities.
Regis hopes to be up by the end of the year. The switching out of Regis on Prospector is a bit more complicated than expected. Innovative has to de-index the old Regis CARL records, then re-index the new Regis Innovative records. The proposal is to leave the Regis CARL records in place and load a whole new set of Regis Innovative records. While the Innovative records are being tested, the CARL records will remain active. Once the testing is complete, the CARL records will be de-activated and the Innovative records will be activated. The CARL records will remain in the database until the majority of transactions have cleared, and then will be removed.
School of Mines bib records have been loaded. Item records are still not loading properly.
Mesa State started loading their records July 11, 2003. Once loaded, the records will remain inactive while testing is completed. They hope to go live around August 1. Innovative created a workaround rather than wait for Phase III as originally planned. Once the Phase III agency codes become available, Innovative may have to undo the workaround.
The move of both the Unix and Tandem servers to DPL is complete.
The order for Advanced Searching has been placed. We have not been assigned an implementation specialist yet.
The Alliance has been in discussion with Bill Knott of Jefferson County Public Library on the possibility of merging PLUS with Prospector. PLUS is an InnReach database consisting of JCPL, Aurora, Arapahoe and Boulder/Louisville/Broomfield. There are public library service issues to be worked out before a merger can take place.
DU Law is in the process of moving. Access to their collection will be turned off from July 3 – August 11.
CSU has loaded all files. George will check on the next quarterly file. The NetLibrary contract is coming due in October. The NetLibrary purchases are past the minimum, so they are on track. The purchasing patterns will be evaluated a little closer to the end of the year. If necessary, a process will be developed for deleting unpurchased records. At the next meeting, we will need to develop a proposal for this process to have ready to present at the October Members meeting.
The new version of the linker is out. George is going to San Jose to talk to a Southern California consortium. He will also be going to CSU for a training session. The Alliance is looking for additional partners so they can add niche collections from special libraries in law and medicine to GoldRush.
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Tabled until fall and the implementation of AVS and Phase III.
561 and 585
Both fields are currently suppressed from public view. They will remain suppressed for awhile to evaluate the impact. If problems emerge, they can be brought back into view for the public.
The public view of the catalog can be moderated in two ways; information can be stripped out on loading or can loaded and set not to display. We do not load local fields such as 590s. There are other fields that were set not to display during our original implementation. All agreed that if a field is set not to display, it should not be indexed. Therefore, the 585 will be removed from the AVS index. We discussed the differences between a union catalog and a local catalog in terms of fields to index and display and agreed that we need to be careful about inadvertently setting a precedent.
The question was asked as to whether we would want to pursue loading the CRL records into Prospector. CRL is an Innovative library, and their records have been loaded into other InnReach systems such as OhioLink and Orbis. Jim Williams is on the Board at CRL and CU is a member library. The question is whether non-member libraries would have to pay a fee for borrowing, or if we could work out some other arrangement such as a subscription fee for access for all Prospector libraries. This was investigated when Prospector was being designed, but at the time the CRL rules did not work for us. George will investigate to see if the CRL rules and flexibility have changed. If we decide this is something to pursue, it will go to the Alliance Board first and then to the Prospector Directors for approval.
Public domain records in
NetLibrary
Florence has raised concerns over the quality of the catalog records for the 3400 records for Project Gutenberg materials that exist in NetLibrary. There are major problems with name and subject headings, MARC tagging and content. According to George, this collection was cataloged early in the history of NetLibrary. They do not make money on these titles, so will not likely be willing to create new cataloging. Records we get from NetLibrary now are created by OCLC and are of a better quality.