Present: Helen Reed (Chair), Bill Garrison, Vicki Nichols,
Lois Jones, Judith Heck, George Machovec
1. Minutes Minutes of the April 20, 2000 meeting were revised to reflect the
discussion with Ann Rakes (III) regarding encoding levels. They will be posted to the web.
2. Prospector Update
Upgrade to Release 2000 The upgrade of Prospector to
the Release 2000 version of the software went smoothly. Several bugs were found
and subsequently fixed. The record
overlay seemed to be working properly.
There were no problems reported in working from a local site on Release
12 to Prospector on Release 2000. Lois
Jones was checking to see if the subject heading problem has been fixed.
The
entire Prospector database was loaded into the test file. Many records were rejected due to a null
character at the end of the 049. The
Alliance programmed this character out.
In
testing the database we will look at the CU titles that contains records that
potentially contain “known duplicates” to look for overlay issues. The DPL records, when loaded into the test
database, will contain bibliographic, item and summary holdings information.
ISBN/Title overlay algorithm During her visit Ann Rakes (III) reported that she had found a
problem with the ISBN/title record overlay programming. George will check with Ann for a status
update on getting this fixed and the records corrected in Prospector.
3. DPL Training
The
session will include:
·
Overview
of the project
Based
on the PowerPoint used for III site orientation
Including the concept of record suppression,
schedule, and Alliance programming to date (record extract, location tables,
rejected records, etc) to facilitate the load of records
·
Demonstration
of the Prospector PAC
Including
character and web interfaces
·
Prospector
Indexes
How they were developed based on most common
practices; all index specifications are on the Prospector web page
·
CARL-web
link to Prospector
The CARL web/Prospector link is not as
seamless as from III systems to Prospector; when you go from CARL to Prospector
the system does a broadcast search against 6 indexes
·
CARL
record integration
Frequency of database updates, record suppression
and record overlay
·
Testing/signoff
process
DPL needs to do local testing of the
programming to insure that their data is transferring as expected given the
limitations of system interactions; problems should be reported immediately to
George; at the training session a deadline for completion of testing should be
agreed upon—hopefully around June 2
Testing should include:
Record overlay
Data integrity
Indexing
Item/holding record transfer including call
number and status
Various physical
formats
Locations
Serials holdings
Once testing is complete, DPL needs to “sign off” that they agree that
the full database load can begin.
4. NetLibrary Record Load Update
CU-Boulder
received the NetLibrary records from OCLC, however part of the URL was dropped
from that field in the records. A new
file was just received and 10 records have been loaded for testing purposes. III has not completed the CU suppression
code mapped, which should be completed before the entire file is loaded. When the initial load is completed there
will be approximately 7,500 records. CU
will receive and load monthly updates.
The load should be completed in early June
5. Other Record Loads
CU-Boulder
has ordered and will be loading records for Early American Imprints—Evans
file as well as for the Shaw-Shoemaker file.
6. INN-Reach Enhancements
The
INN-Reach Enhancement process is about to close. The Committee discussed the proposals and INN-Reach list
discussion regarding the enhancement requesting that the 856 be added to the
item record. Bill will respond to the
INN-Reach list on behalf of Prospector regarding this proposal.
7. Best practices for cataloging titles with
multiple format pieces
Jim
Farmer, Chair, Prospector Circulation Committee, forwarded an inquiry to us
regarding problems Circulation staff are encountering with books that have
accompanying items (e.g. CDs) when the owning library puts separate barcodes on
the book and the accompanying item. The
Prospector patron identifies the book and places a request. They do not know to place a separate request
for the accompanying piece. This causes
requires special handling for both the lending and borrowing libraries
including phone calls and placing special requests, all of which delays
delivery of the item to the patron.
The
Committee discussed the problem. The
best solution is to house the items together, however, due to the varying
shelving practices in libraries this is difficult to achieve. Helen will contact Jim to get further
information on the magnitude of the problem.
For the time being, there should probably be a Circulation “best
practice”, however, the Catalog/Reference Committee will re-visit the issue
with further information.
8. Next Meeting
The
next meeting will be June 15 at the Alliance.
The following meeting was scheduled for July 20.