The Committee met from 12:30 to 3:10. Present: Veronika Albl, Sandy Arnesen, Dawn Bastian, Pam Blome, Bill Garrison, Gwen Gregory, Florence Jones, Lois Jones, Janet Lee, Carol Perkins, Helen Reed.
Minutes of the last meeting were approved with a correction in the name of a DPL branch to:
Schlessman.
NetLibrary update from George, read by Lois.
A plan, to be presented soon to NetLibrary has been written. All eligible libraries must opt in or out by April 30; the large member libraries have already opted in. DPL has its own profile. If the financial exposure turns out to be too high because an insufficient number of libraries join, the profile may be trimmed. In the selection of titles, limited by imprint date (2000 and 2001) and publisher, a purchase is initiated upon the second look at the text. No firm information on bib records until after Bill G. attends a May 9-10 meeting at NetLibrary. As for the original 7000 NetLibrary bib records, Bill’s III output software is inserting OCM and leading zeros and a 999 field. III is working on this problem. It has not caused a big problem because libraries are loading NetLibrary records suppressed from Prospector.
GoldRush demo.
To be held at 1:00, May 16, probably at DPL, with DU as a backup. The demo of the beta version of the staff side of GoldRush will be the main agenda item for this next Prospector meeting.
Have been very few overlays because the Endeavor records retain the OCM and leading zeros in the 001. This problem and a bug list have just been submitted on the Wyoming records. Carol White is awaiting developments and holding off on selecting a larger group of records to send. Haven’t started with School of Mines records yet.
2001 update A impact on Prospector URLs from George, read by Lois
Prospector will go to update A on 4/19. Multiple URL transfer will work only if both local and central are on update A. Will retest after the 19th.
1) We still need to consider a potential best practice for multiple/single records. Conser, on a interim basis, recommends not using a single record for multiple electronic versions of a serial (although is is acceptable to have paper and one electronic version on a single record). Clearly, libraries are not always following this recommendation. Therefore we shall probably not actually write a best practice, but rather write a statement on the impact in Prospector of a library’s multiple/single record decision.
ACTION: for the discussion on the single/multiple record issue at the May meeting all committee members should bring a statement on their multiple/single records policy, including all forms of electronic, micro, and paper.
2) Proxy server usage in Prospector
Maybe we can do something about this when the locals go to 2002
3) Authentication
There appears to be no way to notify Prospector users directly that many databases are IP validated.
Conclusion: no best practice/live with it
4) Showing years of coverage for an electronic resource
Do not use 5xx because it does not show in Prospector; use instead |z or holdings on the checkin record; cannot make a further recommendation now; should wait to see what implementation of Serials Mill and MaRC holdings will be
5) 006 and 007
Potential best practice: Use these on all records as appropriate
Lois will put together existing draft best practices for reconsideration at the May 16 meeting.
As demonstrated by the problems submitted by Georgia Briscoe at CU Law, the problem of non-overlay of records that do match on two of the three (001, ISBN, title phrase) match points continues (although some of these overlay failures from the past would not occur today). We need to identify all the dup 001 and dup 020 fields and merge the records that have them. Long term committee members think Ann Rakes, before she left the InnReach section had a way to do this. George will contact Sandy Westfall to ask if III can (1) find all the dups for us and (2) merge them for us.
We probably should reorganize and update www.coalliance.org/prospector. We should record the matching algorithm that defines overlays. Also would like an updated list of issues for libraries to consider in order to maximize the effectiveness of their records in Prospector. In addition to code mapping, this should include the use of the 222/229 fields for the periodical title index.
We also need to contact member libraries periodically to see if current staff is up on Prospector issues and to consider the role of the liaisons, if any. George will contact Ft. Lewis in regard to Prospector, since they have new staff.
On the morning of Sept. 19, the Alliance will sponsor a session for all Prospector members with Judy Kuhagen (from LC) on revised chapter 12. Venue to be finalized later; either DPL or CU.
2003 enhancements
Lois is keeping an ongoing list of potential 2003 InnReach enhancement requests.