PROSPECTOR CATATLOG/REFERENCE COMMITTEE

 

Minutes of the meeting of March 23, 2000

 

 

The Catalog/Reference Committee met on March 23rd at the Alliance from 1pm to 3:30 PM.   Present were: Machovec, Beam, Reed, Garrison, Heck, Arnesen, Jones and Nicols.

 

1. Update on the load of CARL records into Prospector

 

Indexing and overlay problems occurred when a large number of records were loaded from CARL to the test Prospector database. III is working on the fixes. CUB sent 10,000 test records which will be used to test record overlay and the matching algorithm. After the 150,000 Denver Public Library records are re-loaded, George will let the Committee know that they are ready for testing.  The Alliance is filtering out the null characters which were previously identified as a problem in migrating the records.

 

2. Migration to Release 2000 by Prospector 

 

Prospector will be upgraded to the Release 2000 software on May 12th.  Most of the libraries in Prospector are already on Release 2000.  As part of the Committee’s role of testing new software, Bill Garrison & Lois Jones will test the matching algorithms using CUB and DU records.  Since Jefferson County is not on Release 2000, Vicki Nichols will test to see insure that Prospector still works well with the Release 12 software.  In the DU database Lois Jones has noticed problems with rotated subject headings on Release 2000:  i.e. subject  "Women--Ireland--Social conditions" when clicked on, will send patron to "Ireland--Women--Social Conditions."  Apparently this is a known bug in Release 2000.

 

3. Upcoming meeting with Ann Rakes from III.

 

Ann Rakes from III is coming to Denver on April 20 and will meet with the Circulation/Document Delivery Committee in the morning and the Catalog/Reference Committee in the afternoon.

 

Questions we will have for her include:

 

-856 problem in InnReach: is it being addressed, and if so, How?

-Release 2000 known bugs

-Will Advanced Searching (AVS) be available for InnReach?

-Will Authority Control ever be available for InnReach?

-Use of BCode3 “g”  “System Wide Resource.”  Can we add other Bcode3s and will they work in the same manner?

-Clarification on title matching in matching algorithm.  How is title match normalization done?

 

4. NetLibrary Record Load Update

 

CUB has ordered a set of 6,911 OCLC records that represent netLibrary e-books.  These records will be coded with BCODE3 ‘g’ ‘Electronic Resource.’  They will be loaded into the CUB catalog and forwarded up to Prospector. In Prospector, BCODE3 ‘g’ results in the replacement of the local holdings listings (i.e. "2 Prospector Libraries have this item") with the message ‘Electronic resource’ which is not a hotlink.  A subfield z will be added to the 856 field saying "View Electronic Book" which will display under the Electronic Resource note, and will be hotlinked to the e-book in netLibrary.   Non-Alliance libraries, such as Jefferson County and Colorado College, will only have access to the netLibrary books if they have purchased the titles themselves. If non-owning patrons click on "View electronic book" they will be blocked.  Home users, unless they are going through a campus approved proxy server, will also not have access.  Access to netLibrary records is controlled by IP filtering.  The Alliance now owns 4500+ netLibrary titles, and more are added as users ask to view them.  Asking to "View electronic book" in Prospector will operate just the same as doing so at the local library level by going into the netLibrary database.  When CUB actually loads the records we will test how these records actually appear and what the implications are for all Prospector member libraries.

 

5. Enhancements

 

The Committee reviewed the previously distributed list of proposed Prospector enhancements and deleted some and added others. The final list will be distributed by George Machovec via the Alliance website. (George has already done so as of March 24). George will send the list to Anita Cook and Nancy Nathanson for inclusion into the master list of InnReach enhancements. The Catalog Reference Committee added to the enhancement list the request for the feature to link back to the local library’s serial checkin grids from Prospector.  This could to possibly reduce the necessity for all the Partners buttons on the local library screens. The link back would be with each “Library Has” statement.

 

6. CARL training

 

Judith Heck indicated that DPL would like their Prospector training to be linked closely to the actual loading of the Denver Public Library records into Prospector.  We have until the end of June to get on the training schedule at DPL for July-Aug-Sept.

 

7. Next Cat/Ref Meeting:  April 20th with Ann Rakes at the Alliance.

 

Next after:  May 18th at the Alliance.

 

Joan Beam (with additions by Helen Reed and George Machovec)