The
Prospector Cataloging/Reference Committee met at the Alliance on Thursday March
22, 2001 from 1 p.m. to 3:30 p.m.
Present were: Helen Reed, Florence Jones, Lois Jones, Judith Heck, Cynthia
Wilson, Sandy Arnesen, Joan Beam, George Machovec, and Bill Garrison.
1. Updates
– George Machovec reported that Prospector Statistics for Regis Library are now
included in DataLink.
There has been little progress made
with regard to the programming required to include Endeavor Voyager Libraries
in Prospector. Endeavor is waiting to
get a letter of confidentiality from Innovative Interfaces, Inc. to sign before
they can receive the III specifications and begin work. Once the letter is signed, a timetable for
completion of work necessary for Endeavor libraries to go up on Prospector will
be negotiated with both Innovative Interfaces and Endeavor.
2. 856
test at CSU – Joan distributed a sample Prospector record for the Journal of Clinical Investigation
illustrating how 856 fields from individual library bibliographic and/or item
records will display in Prospector under the III proposed enhancements to the
856. Joan will send a list of titles to
committee members to look at and will forward comments to Sandi Westall at
III. The committee made several
suggestions about the appearance, which Joan will pass along to III as
well.
3. Enhancement
Requests – The following requests for InnReach enhancements were discussed
and will be forwarded from the committee to the InnReach User Group:
Title: Call Number Changes in Bibliographic Records
Priority: 1 Critical
Description: Detect call number updates in local
bibliographic records and automatically updated the institution record item
field(s) in the union catalog.
Currently this has to be done manually.
Title: Implement new MARC Encoding Levels
Priority: 1 Critical
Description: Implement the MARC encoding levels of 3 and
4 for overlay purposes. The following
precedence is recommended: blank, I, 1
(the number), 4, L (the letter), k, j, 2, m, 8, 5, 7, 3, e, w, u, z.
Title:
Transfer of Searches for Known Records
Priority:
2 Very Important
Description: When a local record is suppressed from the
central INN-Reach system and a patron finds this record and a search is
transferred to the union catalog (with a record ID search), if the record does
not appear in the union catalog (because there are no other owning libraries)
the patron should be given another button to remain in INN-Reach and continue searching. At the present the patron will just be
informed that there is not a match and must return to the local system.
The
Committee also resubmitted 2 enhancement requests from last year:
Previous
Enhancement # Cat1
Title: Material Type Code Flexibility
Priority:
1 Critical
Description:
Develop a mapping for “material type” from the local Innopac systems to a
central value on the INN-Reach system so users can reliably limit searches by
materials type regardless of differences in local system mapping.(similar to
ability developed for Bcode3, etc.)
Previous
Enhancement #Cat5
Title: Patron view local record
Priority:
2 Very Important
Description: Provide the ability for patrons to view
local check-in records from within an INN-Reach PAC by linking back to a local
Innopac. This link should appear with
each “Library Has” statement.
4. netLibrary
MARC Records – Bill Garrison sent out a message about ten test records from
netLibrary. He was able to adjust a
loader to create a match on an existing record in Prospector even with a
different 001 in the record. Loaders
for netLibrary records must be customized.
Bill will contact netLibrary to negotiate a change in the 856|z.
Individual libraries may create
subsets of the netLibrary records to import into their catalogs through the
"Create Lists" function in Prospector. Each library must use a loader that retrains the 'nl' prefix to
avoid accidental OCLC matches. All
technical issues must be worked out before individual libraries can begin
loading records.
The cost of netLibrary for Alliance
member libraries in February was $15,000.
Boulder use was 70% of that total.
5. PASCAL
– Circulation details for materials stored at the PASCAL facility are not yet
complete. Books are now being processed
and requests for those materials are being made. The status for materials displays as "Temporarily
Unavailable" until staff at PASCAL has processed the materials for the
shelf.
6. Matching
Algorithm – Staff at Norlin Library and at DU Penrose library have checked
several hundred recently cataloged records to see if the matching algorithm
used in Prospector is working, so that bibliographic records overlay properly
even when one of the records does not contain an OCLC number. Bill Garrison and Lois Jones both reported
that the matching algorithm appears to be working as designed. CU Law Library should continue to report
problems when they are found. George
Machovec requested a duplicate 001/019 report from III but it has not yet been
received. This report will allow us to
manually rid the Prospector catalog of duplicate records.
7. 245
Skip Characters for non-English – Discussion postponed.
8. Advance
Keyword Searching in Prospector – Discussion postponed.
9.
Electronic Resource Best
Practice –
Discussion postponed.
Submitted by Sandy Arnesen and revised by Helen Reed 3/20/01