The Committee met from 12:30 to 3:40. Present: Veronika Albl, Joan Beam, Pam Blome, Bill Garrison, Florence Jones, Lois Jones, Janet Lee, George Machovec, Carol Perkins, Helen Reed, Carol White, Cynthia Wilson.
Minutes of the last meeting were approved.
A new pickup point for DPL, the Schlussman Library, will be added. A minor error in the alpha order of DPL’s pickup sites will be corrected.
On 3/22 the Prospector directors will consider what rules should be used for adding new libraries to the Prospector union catalog. Several academic and public libraries in Colorado have expressed an interest and there has been discussion of our interest in some libraries out of state such as the University of New Mexico and New Mexico State University (Las Cruces).
George will install Update A to the 2001 release soon and then reboot sometime in the near future. There will be no downtime for this upgrade except for a few minutes while the system is rebooted.
NetLibrary update.
The modified patron selection purchase model was discussed by Jim Williams’ task force of bibliographers last week. A proposal will go forward to NetLibrary for a profile to include titles from a selected group of publishers from the year 2000 on. The buying group will not include the School of Mines or Health Sciences; DPL will have a separate profile. Libraries in the Colorado Alliance consortium will be given the opportunity to be included in this cluster or not. The Committee has recommended a cost split among participants that mirrors that of the regular yearly Alliance participation fees, one half of which is equally shared and one half is based on a percentage of a library's annual materials budget as compared to the whole. The contract will carry a minimum and a maximum yearly cost. MARC records will, of course, be included in the cost, with a new batch to be provided every month. Whether OCLC or NetLibrary will provide the cataloguing remains to be seen.
CSU has purchased and will load the 540 records in the NetLibrary “9/11” set. George will try to negotiate access rights for all Alliance libraries with CSU's approval.
The Alliance strongly encourages individual Alliance libraries to be sure all NetLibrary purchase agreements include access rights for all Alliance members because joint buying power will, on average, result in better deals for all members.
George is addressing issues in the loading of the original 7000 records for DPL. Both UNC and Wyoming are also plan to load these records, which CSU loaded in Jan. and DU at the beginning of Feb.
GoldRush demo.
The staff side of GoldRush will be demonstrated in May 2002 for the Committee, at a site to be determined. It will manage subscriptions, run lists to analyze holdings, and by the end of the year be open URL compliant, allowing a move from a citation to a list of availability.
A possible solution to the conflict inherent in the dual usage of the ISSN for both Prospector overlay and link to holdings may be dual ISSN indices: one for overlay with just the 022$a and one for linking with the 022$a, $y, and $z.
Potential ISSN best practice recommendation: be sure to carry the ISSN for all formats represented in the record in an 022$a (either one or two 022s). Put the ISSN for the format being primarily catalogued in the first $a. Add $y and $z, (including an ISSN for a format not represented in the record) if available, for possible vendor pickup in linking. Index the $y and $z in InnReach only if two ISSN indices are provided.
Some problems remain with the 856 display in InnReach:
1) Only one bib 856 transfers from local to central
2) At least with Marcive records, and perhaps with others, a URL that differs from that in the master record does not transfer.
3) Insufficient item URLs exist to test correctness, but a transfer from the item does occur.
!! Innovative rep says all central URL problems will definitely be solved in patches installed before the 2002 release.
Potential best practice on URL placement in records: This must wait on the III InnReach updates so we can see how the system works.
Potential best practice recommendation for multiple formats: Use separate records for electronic and paper records. Use a single record for multiple electronic (online) versions. Hopefully this will enhance ISSN matching for overlay and linking from the bib.
The committee rated the 8 proposed Catalog enhancements.
#27 (call number index) – no
#26 (856 indicators) – no
#14 (bcode3 value)– level 3
#47 (transfer to central of multiple 856s) – in process
#44 (mat type code) – level 1a
#46 (transfer search for suppressed record) – level 1b
#45 (view local record) – level 1a
#18 (display load and update dates) – level 2
Some Wyoming records are loaded with no items and no holdings. Committee members should review these by March 27 and send problems to Carol, Lois, George, and Pam. More test record loads will follow.
Submitted by Florence Jones with minor corrections by Lois
Jones (chair) and George Machovec
April 2, 2002