PROSPECTOR
CATALOG/REFERENCE COMMITTEE
February 19, 2004
Present: Cynthia Wilson, George Machovec, Lois
Jones, Wendy Baia, Mary Walsh, Janet Ryan, Pam Blome, Mary Sacoman, Janet Lee,
Tova Aragon, Florence Jones, Diana Sweany, Barbara Allen
1. New Members: All members present
introduced themselves. George passed
out a revised 2004 membership roster.
2. Minutes: The minutes of the January 15,
2004 meeting were approved with no corrections or changes.
3. Announcements:
Statistics
George
distributed the January 2004 Prospector statistics sheet. This includes Arapahoe Library District
numbers. The next statistics snapshot,
due in April 2004, will include all the Plus-system libraries. Total bib records loaded now stands at 4.9
million, with over 17 million items.
Fifty-seven percent of the bibliographic records are held by only one
library, making Prospector a very diverse and rather unique collection. DataLink, the Alliance newsletter, publishes
Prospector borrowing/lending statistics and other information regularly. The latest data shows an increase of 30% in
borrowing/lending activity from 2002 to 2003.
PLUS
All
the PLUS libraries are live as of February 10.
There are some adjustments still to be made on circulation
profiles. III had to set up agency
codes for each individual library within the Boulder-Broomfield-Louisville
cluster.
Colorado School of Mines
They
are now on the Unicode release and are testing circulation parameters with each
of the other Prospector libraries. The
plan is to go live at the end of March.
They will need to reload the whole database and then turn it on.
WYOMING
Progress
on a Wyoming load has been put on hold until they make a decision on whether or
not they will be leaving Endeavor. A
decision is expected in early April.
REGIS
Except
for 67 records, all the CARL Regis records are gone – replaced by III Regis
records. George can’t get them to
delete. Those 67 will show in
Prospector as held by Univ. Z. They
can’t be borrowed, and may not be worth the time/effort required to figure out
why they didn’t overlay properly.
AVS
Prospector
AVS is now loaded and the “limit by institution” and “sort by relevance”
functions are now working properly.
Limiting by material type is possible, at least for the III libraries that
have used BCODE 2. The glitch in
setting this up is how to handle CARL and Endeavor records or the III libraries
not using BCODE 2 to record MAT TYPE.
Another question is how to handle [computer file]. George will get more information. The Committee will then need to decide
whether to go ahead with adding this limiting feature if DPL, CSM/WYO and
perhaps other libraries couldn’t be included, and then proceed with developing
values.
NEW SERVER
The
new Sun server is here, but not installed.
George is hoping to schedule with III for a date in late March. It will mean a day of downtime, but will
improve speed.
CENTER FOR RESEARCH
LIBRARIES
The
Alliance is continuing to discuss the costs/benefits of loading all 750,000 CRL
records into Prospector. They are an
Innovative site. It would cost
$24,000.00 for a new loader. DU-Penrose
and CU-Boulder could borrow items for free as CRL members. Non-CRL libraries would be charged either
$110/lend, could establish a deposit account with CRL to put a ceiling on
borrowing costs, or could choose to turn off the borrowing function in
Prospector. The Alliance directors will
review options at their meeting at the end of March.
4. INN-REACH ENHANCEMENTS
Enhancement suggestions need to be turned in
to the listserv by March 12. George
will submit all of the Prospector suggestions from both committees. They will be reviewed and voted on at the
IUG meeting in April. Catalog/Reference
will resubmit two enhancement requests from last year’s list. No. 38: Patron view local record/with a
higher priority (1); and, No. 40: Clearer delineation in holdings display/with
same priority (2).
Four
other enhancement suggestions were proposed: (1) If a record shows a variety of
formats, develop a strategy for showing multiple icons; (2) Set up a process
for ordering journal articles or other non-returnable materials; (3)
E-commerce, allow ability to pass through charges to borrower when lending
library is being charged by someone else (i.e., postage charges for home
delivery, etc.); (4) In serial records, show both the beginning and ending
dates from 260|c fields. George will
pull together these enhancement suggestions and send out to members for review
and comment.
5. OLD BUSINESS
WEB REDESIGN
A
Web Redesign Task Force has been set up and will meet shortly. The Task Force will bring its
recommendations back to our Committee for approval.
001 Matching
There
was a problem with some Broomfield Public MARCive records. They didn’t realize that the “ocm” prefix in
the 001 field needed to be stripped before loading into Prospector. George will remove and reload the records
and get their load table changed. A
second batch with local control numbers in the 001 field and correct OCLC
numbers in the 035, and government documents with no 02x’s also caused no match
problems when they actually do match records already in Prospector. Also, some
UC Colorado Springs records had two 001s, one with a GPO prefix and one
without. Plus system libraries should
send George a list of the prefixes they use.
6. NEW BUSINESS
BANNER
Cynthia
asked that any library currently using BANNER software contact Cynthia Gregory
at Colorado College. She’s interested
in learning how to get BANNER to interface with III.
LIAISON LIST
Wendy
Baia requested that the old liaison list from several years ago be
updated. George will ask on the
listserv that people review and make any changes.
7. NETLIBRARY
The
first batch of NetLibrary records loaded in Prospector under the group purchase
contract in late 2002 is now ready for deletion. Of the approximately 2000 titles, 697 were actually
purchased. NetLibrary has “turned off”
access to the 1300 not purchased within the last month. George sent out an email to the six
libraries in the group giving instructions on how to remove the original batch
and reload only those titles purchased.
In total 4 groups of NetLibrary records have been loaded although not on
a regular “quarterly” basis. A fifth
load is due shortly. Libraries in the
group are using the formula: ½ of the cost is shared equally among the
libraries and ½ of the cost is based on the ability to pay determined by amount
of acquisitions budgets. The committee
originally set up to recommend publishers to be included under the model
continues to evaluate new publishers sent in by NetLibrary. Typically, most are kept
8. NEXT MEETING: MARCH 18, 2003
Minutes
submitted by Barbara Allen.