PROSPECTOR CATALOGING/REFERENCE COMMITTEE MEETING
FEBRUARY 17, 2005

I. MINUTES.

The minutes of the November 18, 2004 meeting were approved with
one correction under 2.D. The last sentence should read: The cost next year
will be just under $9500.00 for each Prospector library.

II. ANNOUNCEMENTS.

1. George distributed the 2005 membership roster and the quarterly
Prospector statistics. The statistics include all CRL records: 18.7 million
items and 6 million bibliographic records. He will change the "Testing" site
to CSM on the next quarterly report. "Old Regis" will never go away.

2. George is working with III, Jennifer at CU, and other individual sites to
resolve the SSL (secure socket layer) encryption problems that have
developed between Prospector and local systems. This is an Innovative
problem.

3. George and the CSU library staff are working to set up a document
delivery system using CSU's RAPID to borrow non-returnables through
Prospector. The articles will be scanned via Ariel and sent as a PDF file to
a person's email account. Some libraries may choose not to participate
because there will be charges, both up-front costs and an annual maintenance
fee. Alliance directors will work out pricing for everyone. George is
working on plans for an informational meeting for both Prospector committees
and other interested library staff in six-eight weeks to discuss the
process.

III. CHANGING OF THE GUARD.

Mary Beth Chambers will take over as Recorder in
2005, and Cynthia Wilson volunteered to continue as Chair of the Committee.

IV. INN-REACH ENHANCEMENTS.

The deadline for submitting enhancement requests
to Karl Beiser, Inn-Reach Enhancements Coordinator, is April 1. The
Committee examined and prioritized the cataloging and general requests from
the 2004 enhancements list, as well as suggestions that had come up in
committee meetings during the past year. George will merge the suggestions
of the two Prospector committees and bring to the March meeting for final
review and approval before the April deadline.

V. LOST BOOK PROCESS REVIEW.

George passed out the Best Practices for
Prospector Libraries document prepared by the Document Delivery Committee,
and highlighted several policies (#6, #10, #19, #21-#22) that were altered
based on the reconciliation changes agreed upon in 2004.

VI. TURN DOWN LANGUAGE.

The CRL bibliographic records are now loaded, and
Jim Farmer and George are working to get the CRL borrowing piece to function
as PASCAL borrowing works now. CU-Boulder, Colorado College, Colorado State
University, and DU-Penrose are the only libraries able to borrow CRL
materials at this time. George distributed a MeLCat Screen Messages handout
with sample language covering various situations. The last statement under
No. 2 seems to resolve the concerns of both Prospector committees: "Sorry,
you are not eligible to request this MeLCat (Prospector) material. Please
contact your home library for assistance." George will continue to work on
language.

VII. WEB REDESIGN TASK FORCE REPORT.

Joan Beam presented the new look of the
Prospector database. The Committee liked the tabs, shape, and size. The
colors appear to vary on different PCs. George collected two pages of
suggestions for changes and improvements to return to the Task Force for
further work. Committee members can continue to send comments to George/cc
Joan.

VIII. NETLIBRARY.

Our new OCLC/NetLibrary representative is Paul
Cappuzzello. George has been in contact with Paul to remove the
non-purchased records loaded in 2003 and 2004 and reload the records
purchased from that period. Paul is also investigating the CSU deactivated
titles which continue showing as activated at OCLC. The 2005 contract, which
has not yet been signed, will cover only materials with a 2005 copyright
date. Minimum/maximum costs have been reduced to $50,000-$150,000, and the
list of publishers was narrowed. CU-Boulder has pulled out of this
NetLibrary contract.