Minutes

Prospector Catalog Reference Committee Meeting

February 16, 2006

 

Present: Cynthia Wilson (chair), Barbara Allen, Wendy Baia, Dawn Bastian (via speakerphone), Joan Beam (via speakerphone), Pam Blome, Mary Beth Chambers(via speakerphone), Janet Lee, George Machovec, Betty Meagher, Rose Nelson, Helen Reed, Janet Ryan, Mary Sacoman.

 

  1. Announcements:

 

    1. University of Wyoming has about 1.3 million records loaded into the system (better than 90%). They are still working out glitches which developed when doing circ. testing with CSU. Endeavor is working on the bugs. Hopefully, they will be ready to go live, soon, though there are rumors that they may wait until September to officially go Live!
    2. All of the Colorado State Publications (22,000 records) have been loaded. They should be live soon after some glitches are worked out. They will be only loaning materials.
    3. George passed out the statistics from January 2006, as well as the 2005 year-end circulation numbers.
    4. George passed out a new committee membership list. Florence Jones has retired from the committee (and the Auraria Library)! Jina Wakimoto will be replacing Wendy Baia from CU Boulder and Wyoming has yet to appoint a new representative.
    5. In Michigan, there is a consortium of libraries using the prototype of a system, which works with as intermediary system, which works with many ILS versions (a more versatile and universal solution than the Endeavor/Innovative interface). At the ALA Midwinter, George met with Sandy Westfall from III and asked about pricing for this and Release 2006, but was not able to get the specific information that he wished. He is working on ways to get the specifics he wanted based on library sizes and numbers.
    6. George and Alan visited the University of New Mexico libraries. They are still interested, though there are issues to be worked out.   Weld County is interested, but they use a Horizon ILS.
    7. There has been some confusion at some libraries with the Request Article Button. George may set it up for there to be an intermediary page which explains that it goes to GoldRush or other serials client or a library’s ILL page, which will hopefully clarify things.

 

  1. Helen Reed wanted to talk about ISBN 13. She brought the handout from the CAL session and a couple of other handouts. The next version of Triple I will validate ISBN 13. OCLC is working on this also. This was just an awareness discussion and we will continue to wait and see how this develops.  The ISBN 13 will be the official number starting in Jan. 2007.

 

  1.  George was asked if the 245 (title line): $h, $n and $p could be added to title search indexing. He agreed to make this change.

 

  1. Wendy talked about the difficulties with the addition of their ACLS records. There had been some problems with the electronic record overlaying print versions. Some of the problems were eliminated with the addition of item records for these and changing the encoding level to “L” rather than “blank” or “I”.  The problem was demonstrated with a couple of titles: “An olive branch of peace” and “Africans in colonial Louisiana.”  There are still some bugs, but the problem records are decreasing…more discussion next time.

 

  1. Another problem was illustrated with the record for the journal: “Journal of Physics: condensed matter.” This one also had some overlay difficulties related to print and electronic versions of the journal. This related another problem of the wording used: We want it to say (approximately): Online Access May Vary by Institution, click below (or) See library list below. George will experiment with the wording on the test server and send us the URL to try.

 

  1. We went over the enhancement requests for 2006 Triple I meeting.  The deadline is April 15.  We will mainly resubmit enhancements that have not yet been implemented. If you or your librarians have suggestions, you are requested to forward them to the group via email.

 

 

  1. Janet Ryan from DPL talked about the downloadable e-books and audio. They have been doing this for a couple of years through the vendor, Overdrive. The newest innovation will be downloadable DVDs. The first DVDs will be mainly documentaries. As long as someone has a Denver Library Card (which anyone who has access to the Colorado One Card system can get), they will be able to download movies to their PC. The service will be limited to those with high-speed internet connections, and can be played with a Windows Media Player (Sorry, Mac users!). The compatibility with Macs is not yet available, because of Digital Rights Management. Apparently some of these will be burnable to a DVD through your computer, if you wish. The library hopes to put in Kiosks which will allow people to download onto their hand held devices.

 

  1. Mary Beth Chambers graciously accepted the chairmanship of the Committee for the next two years.

 

 

  1. 9. NetLibrary. Only the purchased books should be left in the system and the Not bought books should be removed. There were questions about getting lists of titles owned by the Prospector libraries. Using the administrative logins, the lists should be accessible.  Libraries may continue to purchase individual titles from NetLibrary should they desire. Other possible deals could potentially be worked out with E-brary, or MyILibrary or other e-book vendors in the future, probably with the same complications as NetLibrary.