Prospector Director's Group Meeting Minutes (August 14, 2002)
Prospector Director's Group Meeting PowerPoint presentation by George Machovec (August 14, 2002)
Supporting Project Documents
Project Overview (top of this page)
General Information
Prospector Brochure [This document is in Microsoft Publisher 2000 format and is not viewable in a regular browser. To save it to local disk - left click on the link while holding down the "shift" key. The document may then be viewed or modified in Microsoft Publisher 2000 or later. Older editions of Microsoft Publisher will not work. File size - 558KB]
Prospector Cataloging Reference Committee
- (NEW) Best Practices Batch Loading Large Electronic Record Sets
- (UPDATED) Committee Charge
- Committee Members (2007)
- Electronic Resources in Prospector (August 21, 2002)
- Minutes of Meetings
- November 18, 1999
- February 3, 2000
- February 24, 2000
- March 23, 2000
- April 20, 2000
- May 18, 2000
- June 15, 2000
- July 20, 2000
- August 24, 2000
- September 28, 2000
- November 9, 2000
- January 18, 2001
- February 20, 2001
- March 22, 2001
- April 19, 2001
- May 17, 2001
- July 12, 2001
- October 18, 2001
- November 15, 2001
- December 13, 2001
- January 29, 2002
- February 28, 2002
- March 21, 2002
- April 18, 2002
- May 16, 2002
- July 18, 2002
- August 15, 2002
- September 19, 2002
- October 10, 2002
- November 21, 2002
- January 16, 2003
- February 20, 2003
- April 17, 2003
- May 15, 2003
- July 17, 2003
- September 18, 2003
- October 9, 2003
- November 20, 2003
- January 15, 2004
- February 19, 2004
- March 18, 2004
- April 22, 2004
- June 17, 2004
- August 19, 2004
- October 14, 2004
- November 18, 2004
- February 17, 2005
- March 17, 2005
- May 19, 2005
- August 18, 2005
- September 15, 2005
- November 17, 2005
- February 16, 2006
- March 16, 2006
- May 18, 2006
- September 21, 2006
- November 16, 2006
- February 15, 2007
- April 19, 2007
Prospector Document Delivery Committee
- Committee Charge
- Committee Members and Day-to-Day Contacts (2007) - PDF
- Prospector Circulation Setup Checklist (Last revised July 20, 2000)
- Prospector Document Delivery Recommended Best Practices (Last revised May 24, 2006)
- Prospector Document Delivery Reconciliation (search for lost items) Policy (Revised 07/22/2004)
- Instructions for how to add the new Media and PASCAL loan rules to local Innopac systems. (August 2001)
- Fiscal Accounting of Prospector Billing (Last revised September 10, 2001)
- Logic for a "Create List" report on Claims Returned
- Overview Numbers for 1999/2000 Fiscal Reconciliation (September 12, 2001)
- Prospector Recommended Circulation Enhancements (September 26, 2001)
- Minutes of Meetings
- February 2, 2000
- March 15, 2000
- April 20, 2000
- July 19, 2000
- September 13, 2000
- October 4, 2000
- November 15, 2000
- January 17, 2001
- February 21, 2001
- March 21, 2001
- April 18, 2001
- June 27, 2001
- July 18, 2001
- February 20, 2002
- March 20, 2002
- May 15, 2002
- July 17, 2002
- October 16, 2002
- January 15, 2003
- April 16, 2003
- July 16, 2003
- November 5, 2003
- February 18, 2004
- July 21, 2004
- October 20, 2004
- February 16, 2005
- May 18, 2005
- February 15, 2006
- May 17, 2006
- December 13, 2006
- May 9, 2007
- August 15, 2007
Circulation/Document Delivery Task Force (Charge & Members)
Circulation/Document Delivery Policies
- Circulation Policy Recommendations
- Circulation Policy Discussion
- Fine Policy
- Lost Book and Processing Fees
At present, many libraries in Colorado are using two major integrated
library systems, INNOPAC and the CARL system. This situation requires a patron
to search many different electronic catalogs or visit many libraries in order to
find and request a cataloged item. This process of searching many catalogs is
both time consuming since the search must be reentered many times and difficult
due to different search interfaces. When an item is found at a distant library
the patron must either drive to the site or use traditional interlibrary loan
services which are slow and sometimes require a trip to the local library to
fill out the required forms. The union catalog project has two major goals:
- To create a single union catalog of all the library holdings of many
major academic and public library collections in the region which may be
accessed by anyone from anywhere. The software will allow both INNOPAC and CARL
system libraries to reside on the same union catalog server. INNOPAC union
catalog software which supports real-time record updating from participating
libraries will be used. Software which will allow CARL system records to
automatically transfer into the INNOPAC union catalog will be developed thus
allowing a single unified access point.
- To create an automated borrowing system to facilitate
patron-initiated delivery of library materials.
The project will solve several major problems by providing the following
capabilities:
- Quick one-stop identification of library resources available to
patrons at major regional libraries with one convenient lookup.
- Fast delivery of library materials to a library located near the
user.
- Support for rural library users and students involved in distance
education who will have the same level of access to library materials as
students in major academic institutions or patrons in major metropolitan areas.
- The creation of a world class "one-stop-shopping" on-line
library system for over 6 million unique titles, many of which are owned by only
one member library.
- Through access to a huge regional multi-institutional virtual
library, infrequently used materials may be acquired by only one site and shared
quickly and efficiently through the system thus avoiding costly duplication of
some library materials. This also slows the growth for buildings, staff and
other supporting infrastructure.
The regional union catalog will dovetail with the existing Access Colorado
Library Information Network (ACLIN) in several ways:
- ACLIN's web gateway to on-line library systems in the state will be
more efficient since users will be able to automatically search many of the
major regional research collections through one major server.
- ACLIN's document delivery plans will be expedited by the patron's
ability to automatically find and request items through a single
multi-institutional server.
- The union catalog will feature both a World Wide Web and
character-based (telnet) interface thus supporting both technologically low and
high end users.
- The union catalog will be fully accessible via the ACLIN-supported
dial-in network as well as via the Internet and through many terminals and
workstations in local libraries.
- ACLIN is developing a Z39.50 based interface to all library catalogs
in Colorado via the Web using a OCLC's WebZ product. Through this project
patrons will be able to search a virtual union catalog in the state. The benefit
of the Union Catalog server will be that the ACLIN Web interface will be able to
search all the major regional research collections with one simple query
avoiding many different interactions with different servers around the state.
Interacting with many servers is slow, requires unnecessary Internet traffic in
a broadcast search and the Z39.50 search does not provide many of the more
powerful search features that the union catalog will offer.
Initially the participants in the Union Catalog will include all libraries
in Colorado on the INNOPAC system as of December 1996 and the Alliance CARL system libraries.
The system will be designed in a flexible manner so that additional libraries
may be added in the future. The Union Catalog system does not replace or
exchange any of the local on-line library catalogs, but allows each site to link
to the union catalog for easy broadening of searches and document delivery.
The administrative management will be provided by Dr. Gary Pitkin, Dean,
University Libraries, University of Northern Colorado. The server will be housed
at the Colorado Alliance of Research Libraries in Denver, Colorado. The Alliance
will provide the system administration for the server, load and maintain the III
union catalog software, provide network connectivity (T1 to UUNET and fractional
T1 to SuperNet) and perform programming for the integration of CARL system
records into the INNOPAC Union Catalog software. UNC will administratively
oversee the project to ensure that project goals and timelines are met.
- Access: Students, faculty, staff and the general public will
have open free access to the Union Catalog server. Access will be provided via
the Internet (telnet or World Wide Web), through ACLIN's dial-up network or via
their web page and through terminals and workstations in local libraries.
Measurable outcomes for access include:
- Monitoring and capturing use of the system both in terms of how often
the system is used and the number of materials delivered. Success will be
measured by increasing use of the system and an enlarging base of participating
libraries.
- Fast, patron-initiated document delivery requests will provide
improved access to library materials for patrons throughout the region. Success
will be measured by comparing traditional interlibrary loan delivery times and
expenses with those achieved through this project.
- Equity: In large and diverse regions students and patrons not
located in major metropolitan areas often have greatly reduced access to
materials in the major library collections. The union catalog project will
provide easy and equitable access to anyone to quickly determine which major
libraries own the desired materials. Some of the major private (e.g., University
of Denver and Regis University) or special libraries (e.g., CU-Health Sciences
Center and Colorado School of Mines) have limited or restricted access for
non-affiliated walk-in patrons. However, these libraries have agreed to make
their collections available electronically. Measurable outcomes for equity will
include:
- The ability for any automated library or information system in the
region to link to the union catalog system. Success will be measured by the
growing number of links and gateways.
- Document delivery to and from rural areas will provide greater equity
in access to students and citizens. Success will be measured by monitoring the
number of documents ordered and delivered, delivery times, reduced driving and
increased personal convenience.
- Connections: This project will provide improved connections
to the community in terms of both technology and relationships. Through
high-speed Internet connections in the Alliance office, the system will offer
fast and open access via telnet or Web interfaces. The project will bring
together many major public and academic libraries in a partnership which will
support K-12, higher education and the general public. Measurable outcomes will
include:
- The development of relationships among public and academic libraries
to develop common policies for lending materials to easily allow the patron to
borrow without different rules for every lending institution.
- Content and Training: The union catalog project will amass in
one place the complete cataloged collection of the major libraries in the region
creating a single virtual electronic catalog. Innovative Interfaces Inc.
developed the easy-to-use system on which the project will be built. Training in
the use of the system will be provided by librarians at each of the
participating libraries. The benefit of this distributed training approach is
that user training will be available through the region and can become part of
the ongoing reference and training routines of the participants. Measurable
outcomes include:
- The development of training programs by each participating library to
inform the community about the union catalog system and provide guidance on its
effective use.
- On-line context-sensitive help will be built into the system in both
the character-based and web-based interfaces to assist the remote user who
cannot or does not want to get specialized help in local libraries.
The impact of the regional union catalog project on the learner and general
public has many facets:
- Users will be able to more quickly identify and acquire cataloged library
materials to assist in their schoolwork, research and recreational needs.
- Remote electronic access to this service will help learners throughout the
region.
- In addition to cataloging traditional library materials, many of the
leading research libraries are cataloging the best electronic resources
available on the Internet. Through the union catalog, remote users will be able
to "hot-link" via the Web to full-text electronic tools as well as
request printed materials.
- Everyone, including rural and underprivileged patrons and learners, will
have access to the resources of the best libraries in the region.
The Union Catalog has two primary goals:
- The development of a global catalog database containing the library
holdings of the largest public and academic libraries in the regions.
- The development of an automated borrowing system so that users at any of
the participating libraries may easily request materials electronically from any
of these libraries.
Progress towards the project goals will be measured through the successful
implementation of each phase of the project. The major milestones will include:
- Creation of the union catalog server and the loading of the records
of the III libraries into a common global database during the first year.
- Implementation of the automated borrowing system.
- Development and incorporation of the Alliance CARL system libraries
into the global catalog during the second year.
Access to the union catalog system will be quantitatively measured through:
- Capturing and analyzing access logs of system activity.
- Monitoring and measuring how many cataloged items are requested and
delivered and how delivery times are affected.
- Monitoring and measuring use of cataloged electronic Web resources.
Counts will be complied on how many cataloged Web sites are indexed and
hotlinked through their URLs. Examination of Web access log information will
indicate levels of use, what institutions are using the system and what
electronic resources are used most often.
This grant provides a means to achieve a long-standing Alliance goal to
create a union catalog while extending the resulting access to other libraries
in the state. We are extremely excited about the receipt of this grant and look
forward to working with participating libraries and their staffs in the
implementation.
The following libraries were specifically named in the Colorado Union
Catalog grant. Other libraries could participate also at their own expense. The
named participants are:
- University of Northern Colorado (III site)
- University of Colorado at Boulder (III site)
- University of Colorado - Law Library (III site)
- University of Colorado - Health Sciences Center (III site)
- University of Colorado - Colorado Springs (III site)
- Auraria Library (III site)
- Colorado State University (III site)
- Denver Public Library (CARL site)
- Jefferson County Public Library (III site)
- Colorado College (III site)
- Fort Lewis College (III site)
- Colorado School of Mines (CARL site)
- University of Denver (III site)
- University of Denver Law Library (III site)
- Regis University (CARL site)
