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The Future of E-Reserves Round Table (9/25/09) |
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Written by Rose Nelson
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Friday, 09 October 2009 |
Attendees:
Rose Nelson, Alliance; Judith Valdez, Auraria - coordinator
of information delivery services; Cristi McWaters CSU, inter library loan and e
reserve; Michelle Dezelick, UNC, Sarah Vaughn, UNC; Henry Archer, Regis; Mary Sponsel, Regis; Jessica Branco
Colati, Alliance; George Machovec,
Alliance; Andrew Livingston, DU; Bethany
Sewell, DU; Marianne Aldrich, CC; Emily Blakely, CC from Instructional
Technology; Barry Ratliff - CU Boulder : Phone: Heidi Kelsey, Wyoming;
Sylvia Rael, Mesa State; Vivian Hawkins, Mesa State; Aimee Brown, Mesa State
What type of
E-reserves does your institution use?
Auraria uses DocuTek
Simple to use. So far they have liked it. 400-500 faculty courses per semester. 2 staff people to handle this. Advantages-ease of use. Pretty stable package. Run their own servers. IT is going on virtual servers. docutek will become the host instead of
having it locally hosted. SIRSI/Docutek
not willing to work in a virtual environment this is one disadvantage. Auraria
can process print documents through DocuTek.
Faculty can link to persistent URLs .
Mesa state uses Millenium e-reserves works fairly well for
the numbers that they have. Password
protection-works with just student library card. Don't have it configured to restrict based on
enrollment in class using campus id.
Univ. of Wyoming-recently switched to Millenium from a
Voyager e-reserves system.
Sarah-uses Millenium-does give you the option to password
protection by course using LDAP.
With streaming video use the class password protection.
CSU - home grown program, user friendly to students and
instructors, manages who has access - enrollment and banner loads drive class
lists - very secure; staff-side has issues, must manually add TA's and students
who audit the course, call number don't pass through, mostly faculty bring
materials to be scanned or use e-resources; looking at going to open source
solution
Regis uses DocuTek-advantages adding materials and creating
courses is really easy, but in a way it's hard to manage materials. Legal advisors originally recommended paying
a royalty once, that has now changed to a royalty every semester. Cumbersome to
evaluate royalties/doesn't reflect necessary legally-driven activities -moving
towards compliance rather than trying to make everything meet compliance at
once. Another issue is before courses
are taken down, need to notify several different people.
Service interruptions due to copyright challenges; faculty have
same rights as students at Regis - Angel class managements system can be more
"anarchic"
DU is moving from Atlas systems Ares, a new e-reserves
vendor. Ares has the same interface as
Illiad. Faculty can add things and the
library staff can just go in and approve it.
Ares integrates with Blackboard. Multi-year
goal is to have content access in one web-based location. Ares is very customizable. Faculty can track the process of their
e-reserve from when the library receives it to when it is available as an
e-reserve. Will be able to police
copyright. since 2006, DU has been
strongly enforcing copyright management; managing return expectations. Linking directly to databases is better in
terms of copyright compliance. At DU,
40% of all e-reserve documents were durable links. DU tests course links quite
frequently. This is a time consuming
process.
Durable links are counted towards database statistics so
they reflect the actual use of a database.
One disadvantage of links is that students may be confused when they see
an intermediary results page where they have to choose from which
vendor/publisher to access the article.
Also some users are confused by database interface or material format,
e.g. PDF, html, etc...
CSU and others - want to police copyright - Want to make
faculty responsible for copyright
CC was using e-reserves but have switched to PROWL , an
adapted moodle, because e-reserves has become cost prohibitive. Used budget
cuts to soften the idea of changing from e-reserves to PROWL. Using a course
management system is much easier; Prowl does not duplicate efforts.
Prowl disadvantages-Access control can be a little tricky to
learn at first. Faculty may need some
guidance on restricting course content. At
CC, librarians put license info. directly in the ERM so it's easy to find this
when preparing the e-reserve.
E-reserve traffic
One of the institutions noticed a reduction in e-reserves,
as faculty are posting directly into Blackboard.
Auraria hasn't seen a reduction in e-reserves. They attribute this to the fact that their 3
institutions use different course management software. Docuteck is the stable resource for all three
schools. Auraria has also seen an
increase in physical reserves because of
the high cost of text books. Some
faculty members put personal copies of text books on reserve.
CC physical reserves have gone up some of this is video for
film department. Educating faculty may
be the reason. E-reserves is not the
best solution for every need. For
example, art books are still put on the print reserve shelf.
CSU-moved back to put library books on reserve.
One faculty member from Auraria created durable links into
Prospector for books so that students weren't just limited to items on the
Auraria campus.
DU uses print reserves but very limited. Use it if they exceed percentage limit on
e-reserves. Regis does the same.
E-reserves and
multimedia content
CC music dept. has
established support and infrastructure for streaming video. Ability to stream video depends on storage
and networking capability. Some sites
use off campus storage so they don't overload their own networks.
Univ. of Arizona has been doing this for awhile. They may be a good resource if an institution
wants to know more about this.
DU streams both video and audio and it's all stored on
campus.
Regis is using itunes
to stream video.
CU-Boulder-music library using itunes. However, they have found that Itunes does not
offer enough access control restrictions.
They are currently doing a pilot
project with 10 faculty member. The IT
department has set up a streaming server where they also do the encoding. The plan is to host their own video and audio
projects/e-reserve content.
In general most institutions are password protecting their
streaming content.
Accessibility issues
and E-reserves
DU had reading equipment and software in library, but they
discovered that most students have their own software. Digital Production Services, a separate unit
on campus does all the scanning and it's very high in quality.
CSU had issues with scans not readable for ADA
population. Use high quality scanners
now. This has been helped a lot.
CC -can make things accessible. Have software on campus. Have accessibility guidelines on how to scan
documents. They have someone in the Instructional
Technology unit who is an expert on accessibility guidelines.
Getting the word out
to faculty about E-reserves
CC relies on liaisons to communicate with faculty. Because they are a small campus, access
services librarians also know and communicate with faculty. Use Prowl to post
information. Personal outreach is also
very effective.
CSU-postcard reminder to faculty about e-reserves. A Breakfast with department secretaries and
bookstore to facilitate text book purchasing. They will use this opportunity to
also mention e-reserves.
CU-sends out an email to find out if they want to roll over
their course. This is much easier than
starting from scratch and setting up the course again.
Copyright issues and
Archiving
CC mentioned that they have a faculty copyright statement in
draft to replace the outdated one from 1974.
CC and other institutions keep "fair use" course materials
in a dark archive-when it's not being used.
Some of this is cautionary so as
not to break copyright law.
Auraria also has a dark archive but regularly purge
things. If something is not used it's
purged. Let faculty know that they have
to get permission if they want to use something for over an academic year.
There are different copyright stipulations depending on
format. For example, the Teach Act has
certain nuances that apply to performing an act.
Georgia State University law suit
Prohibited acts such as posting complete works and not
password protecting courses. This is
probably way they were sued.
More open courseware is becoming available. You
can find this material on sites such as the Open Learning Commons.
Supplemental Tools
& E-reserves
Several institutions are using LibGuides-Auraria using this
for their subject guides. CSU liaisons
use this. UNC uses it. Regis just implemented it.
DU-is encouraging faculty to tag books in Encore that they
want to include in their course packs.
Electronic access is what will change the e-reserve
model. Durable links change the
workflow. No longer have to scan
items. At the same time, physical books
aren't going away anytime soon. People want
to be able to highlight their reading whether it's a print or an electronic
copy.
Find More Resources button in Prospector-
This is a bridge from library material on Prospector to
previewing a part of a book online or purchasing it from a commercial
vendor.
Group Licenses
The Shared Collection Development committee is putting
together a proposal for a consortia purchase of ebooks from EBL. One
advantage to a consortial purchase of ebooks is that all materials are managed
at the group level, as one purchase; you don't have to handle copyright
compliance, payment, etc. on each individual item. This is a patron driven
plan.
It's important to be able to lend e-materials through
Prospector. As more resources are
offered electronically, we must work with our vendors to ensure that this
content can still be lent through Prospector.
Otherwise, collections will become silos, only accessible by local
patrons and Prospector will become less viable.
If more than one institution is interested in Ares perhaps
the Alliance could look into a group contract through Atlas.
Cristi MacWaters mentioned that CSU is offering a webinar
Oct. 27 and 29th on Fair Use
and e-reserves. Cristi will send more information about this to Rose, who will
then pass on to round table attendees.
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Last Updated ( Friday, 09 October 2009 )
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