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ADR Implementation Team Minutes - March 9, 2007 |
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Written by Jessica Branco Colati
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Thursday, 08 March 2007 |
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Alliance Digital Repository Implementation Team
March 9, 2007, Regis University
Meeting Minutes
Attendees: Dawn Bastian (CSU via phone), Steve Boss (Univ of Wyoming via phone), Jessica Branco Colati (Alliance), Chris Brown (DU), Meg Brown Sica (Auraria), Alan Charnes (Alliance), Greg Colati (DU), Suzanne Larson (CU/B), George Machovec (Alliance), Helen Reed (UNC via phone), Jo Sarling (DPL), Diana Sweany (Regis), MyronVallier (DPL)
Introductions
Review of February Minutes
The minutes of the February 9, 2007 ADRIT minutes were approved.
Software Report and Demos
The Batch Ingest Service (BIS) being developed by Keith Maull in the
Alliance was discussed. The current prototype requires a .zip file of
MARC record metadata with accompanying primary digital objects that
have referenced from the MARC record. After ingestion the service
converts the MARC record to unqualified Dublin Core and MODS.
Currently the software is looking for a digital object reference in the
530d field but this should be generalized so that a library can
identify the field or there should be the ability to have a pattern
recognition capability to link metadata with associate digital objects.
BIS should be enhanced to eventually support other metadata schema such
as DC or library specified schema. The latter will require some type
of mapping utility. Over time, the batch ingest utility will be
enhanced to provide more sophisticated mapping, the ability to identify
a collection set a group of objects is being imported into and other
advanced features. Fez does have a batch ingest function but it has
very limited utility so the Alliance BIS service will need to suffice
unless Fez makes some enhancements.
Committee members felt that batch ingest is of greater importance
during the first six months of the project but that eventually batch
and single object ingest/maintenance are of equal importance. Both are
necessary for the go live date in June 2007.
The CDP Metadata Committee will be asked for help on metadata issues
such as mapping from one schema to another and standards. Most of the
members of this CDP committee are from Alliance sites so there is no
need to create another group.
ADR Policies
High level Alliance ADR Policies must be ready before the June 2007
release date of the staff side of ADR. The Alliance office will
outline some general policies with Jessica taking the lead based on her
experience with WRLC. Others that agreed to help include Steve Boss,
Chris Brown and George Machovec.
Libraries will also need to create local ADR policies to cover issues that do not apply at the group level.
ADR Release Matrix
A draft release matrix was distributed and discussed. Jessica will
update the matrix with a suite of specific line items that were
discussed. It was suggested that some of the rows be consolidated to
simplify the document.
Some representative areas that need to be supported include myADR
(version 2.0), ability to do global metadata changes (version 2.0),
overlay for batch ingest (version 2.0), export (version 1.0),
harvesting by OAI or search engines (version 1.0), generic training
tools need to be created (version 1.0), a glossary of terms should be
released (version 1.0), ecommerce features for DPL (version 1.0) with
broader functionality coming later (version 3.0).
Specialized viewers and advanced search and discovery will be an
ongoing part of the project but a generic image viewer should be ready
by version 1.0 in December 2007.
A “train the trainers” workshop should be scheduled for June 2007 to
get local sites ready to use the tools that are available at that time.
ADR ETDs
Some sites have already contributed their local electronic theses and
dissertations workflow to the Alliance. The goal is to have a generic
ADR ETD workflow in Valet by June 2007 with institution specific
workflows by September 2007.
An ETD working group was created to discuss specific issues. This will
include John Culshaw, Helen Reed, Dawn Bastian, Greg Colati, Diana
Sweany and appropriate Alliance office staff.
Old Business
Test bed content has been loaded for eight sites. Additional content
may be submitted if sites would like. However, this content will not
be transferred to the live system in June 2007. If you do want some of
this data transferred to the live support you must contact the Alliance
office and make specific arrangements to do so.
The Alliance will capture some sample CDP content on behalf of Auraria.
The new ADR logo in green coloring is now out. No changes were suggested at the meeting.
Partnership Update:
DLS/UCAR – The Alliance has submitted the necessary case study and
paperwork in an attempt to get $75K from the NSDL for several specific
areas of research and development. The grant would be from June 2007
though May 2008.
The DPL/IMLS grant was submitted on March 1st. It is for just under
$1M and will build on the ADR project. Letters of support were
received from key city officials, including the mayor, and from several
Alliance libraries.
The Colorado Heritage earmark venture is still underway but has a low chance of success
New Business:
ADR will be presenting at the CALC conference in May/June 2007
The Alliance will be holding an All-Alliance Meeting June 15, 2007.
The focus of the meeting will be the ADR and consortial digital
repository initiatives.
Minutes submitted by George Machovec (
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Last Updated ( Wednesday, 25 April 2007 )
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